Room booking built around how a students' union actually runs
Societies book their own space, staff can book on their behalf, and fair-distribution quotas stop one group crowding out the rest — all without an outdated booking tool held together with spreadsheets.
Made for societies, staff, and everything in between
Every capability below is live today, not on a roadmap.
Society self-service booking
Trusted societies book directly and get auto-confirmed within the rules you set — no waiting on an admin for routine bookings.
Proxy booking for staff
Staff can file a booking on behalf of a society or an external group, with a named contact attached, for the bookings a society can't make itself.
Term-based fair-distribution quotas
Cap how many bookings a society, department, or individual can make per academic term, so one group can't monopolise a popular space.
Alcohol & catering approval flows
Bookings that involve alcohol or catering are automatically routed for the right sign-off, with the details an approver actually needs to decide.
Custom compliance forms
Attach risk-assessment or external-visitor questions to specific rooms or categories, with one-time approval links sent straight to an external approver.
A calendar every group can read
List, calendar, and grid views show real-time availability across every space the union manages, with configurable visibility for who sees whose booking.
Give every society a better way to book
Tell us about your union and we'll set up a demo workspace with your own societies, quotas, and approval rules.